How to Cope With a Summer of Sport….Advice for Employers
The World Cup will soon be upon us, the traditional team song may have been ditched this year, but for employers the habitual problem of absenteeism during sporting events, hot on the heels of warm weather days offs, is a perennial headache.
Employers are probably wondering how many working hours they will lose as the festival and sporting seasons come into full flight.
“The key for a productive workplace in the summer months is to plan ahead and work with your employees,” said employment lawyer Susan Mayall. “Don’t just keep your fingers crossed hoping everyone will show up as normal on the day of a major international: you will end up disgruntled and determined to take disciplinary action.”
Here are a few tips on how to keep your employees committed without being a summer killjoy and start by getting your diary out and logging the major events that usually cause distractions. Decide now on your strategy for dealing with these events. For example, consider:
- Will you permit half/full-day holiday requests?
- Will you allow employees to leave early?
- Is there scope for flexible working or shift swopping?
- Will you allow employees to watch an event during working hours? (If you allow this, be clear about the rules. For example, will the employees have to make their time up later?)
Ask employees in good time to confirm whether they want time off to attend sporting events and manage expectations, reminding staff that unauthorised absences will be subject to disciplinary action. Review your absence policy and, if necessary, remind employees to read it. Make clear that requests for absence will be treated in accordance with the policy and that the usual holiday procedures will be followed. Also confirm that decisions will be made on the basis of business needs.
Ensure any decisions are fair to all employees. Letting employees leave early for say, an England football game but not letting employees leaving early for the Glastonbury festival may be unfair and/or unreasonable, but it would not be discriminatory (because there are no relevant protected characteristics). However, if you swap Glastonbury in that example for a religious event and you refuse permission to attend that religious event, that refusal could, potentially, be discriminatory. Here you would be treating the employee holding the religious belief less favourably than a football fan and the reason for the less favourable treatment may be connected with their religion or belief.
Remind employees that:
- the usual disciplinary procedures will apply;
- drugs and alcohol and the effects of excessive alcohol will not be tolerated in the workplace
- downloading sports programmes to watch at work is in breach of TV licensing laws. It may also be in breach of the employer’s IT policy.
“If nothing else, review your employment policies and make sure your employees are aware of them. You don’t need to be a killjoy, just be prepared and a little flexible,” said Susan.
Don’t forget that sporting events, festivals and good performances from our national sporting heroes could be a great way to strengthen your team and to boost employee morale.
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Please note that the information and opinions contained in this article are not intended to be comprehensive, nor to provide legal advice. No responsibility for its accuracy or correctness is assumed by Pearson Solicitors and Financial Advisers Ltd or any of its members or employees. Professional legal advice should be obtained before taking, or refraining from taking, any action as a result of this article.
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